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General Terms of Participation in the St. Petersburg
Technical Fair 2011
LENEXPO, St. Petersburg, Russia
Space
Application Form (40Kb .doc)
1. Main purposes of the Exhibitions
To present new achievements in the domain of industrial technologies,
production of machinery, equipment, instruments, materials and other products
according to the profile of the Exhibition.
To provide Exhibitors with conditions necessary for commercial activities,
business meetings and negotiations.
To exchange research and technological experience as well as to arrange
and hold symposia, fairs, contests and conferences in different spheres
of research, technical, economic and cultural cooperation.
2. Application procedure and dates
Company wishing to take part in the Exhibition shall forward an Application
to RESTEC™ Exhibition Company.
The company shall be considered registered as Exhibitor after the Organizer
receives the Application form.
Applications received less than 30 days prior to the Exhibition shall
be considered only if exhibition space will be available.
Soon after receipt the Application form for participation in the Exhibition
the Organizer shall direct to the Exhibitor the Contract for participation,
an invoice and the Exhibitor Manual.
3. Services package and payment
The Services package includes the registration fee, exhibition space rental,
additional services and equipment. Prices for services provided by the
Organizer are indicated in the Application Form and in the Exhibitor Manual.
Registration fee amounts to 500 € and includes: Registration
of 2 participants; catalogue listing including company description –
maximum 500 characters in Russian / English in the official exhibition
catalogue; a copy of the catalogue, 5 complimentary tickets, participation
in all exhibition events except those requiring personal invitation.
Unequipped space costs 250 € per sq m and includes space,
general aisle cleaning, pavilion security.
Administration fee amounts 200 €
The list of additional services provided by the Organizer on the basis
of independent agreement can be extended. The Organizer shall have the
right to provide additional services requiring special knowledge, equipment
and permissions (licenses) with help of third parties having such knowledge,
equipment and permissions.
A basis for providing such services shall be an independent Contract concluded
by the Exhibitor and potential Contractor. The Organizer shall not be
a part of such Contract and shall not be liable for any failures connected
with it.
The Organizer shall have the right to provide discounts for space only
and shell scheme.
The Exhibitor's representative at the Exhibition must have a letter of
authority and some identification document to prove his/her authority
to act on behalf of the Exhibitor. The Exhibitor's authorized representative
at the Exhibition, must have copies of payment orders proving that payment
for exhibiting has been made and a letter of authority giving the right
to conclude contracts and effect payments signed by the company's head
and its chief accountant and bearing the company's stamp.
Only those exhibitors, who have all financial documents confirming payment,
are given admission to work at the event. Representative of a company-exhibitor
must have a letter of attorney to sign financial documents or a letter,
authenticated by signature and a stamp of the company's director. If the
Exhibitor's representative does not possess the documents, stating his
powers to act on behalf of the Exhibitor, the Organizer has the right
to deny the Exhibitor's representative in giving out the informational
and financial documents, including the certificate of rendering of services
and the invoice.
4. Payment procedure
Pre-payment for participation shall be made on the basis of invoices,
issued by the Organizer, by a bank transfer in the amount of 30 % of the
exhibition space cost and 100% of the registration fee within 5 bank days
from the date of the invoice issue into the current account of the Organizer.
Full payment shall be effected not later than 30 days prior to the Exhibition
set-up. Simultaneously with the transfer of money the Exhibitor shall
notify the Organizer of the payment order number, date and amount of the
transferred payment.
If the money shall not be received at the Organizer's current account
by the Exhibition opening or if the transfer shall not be confirmed by
the payment order, the Organizer shall consider its obligations under
this Contract null and void, the Exhibitor shall be disallowed to participate
in the exhibition and shall be liable to compensate the Organizer all
its losses.
In the event the Exhibitor submits an application for additional services
unmentioned and unpaid under this Contract, these additional services
shall be paid separately from the amount indicated in Article 3.1. of
this Contract. Final payments shall be made within 3 bank days on the
basis of an acceptance certificate signed by both Parties on the last
day of the Exhibition.
5.Withdrawal
In the event of the Exhibitor's withdrawal from the Exhibition or reduction
of its stand floor area after signing the Contract to Exhibit, the Exhibitor
shall pay compensation in the following amount:
- if notified to the Organizer about the reduction of its stand floor
area or withdrawal from the Exhibition one month prior to the stated
date of the Exhibition build-up – 50% of the payment for the reduced
stand floor area and provided services;
- if notified to the Organizer about the reduction of its stand floor
area or withdrawal from the Exhibition after the stated date –
100% of the payment for the reduced stand floor area and provided services.
The Exhibitor shall notify the Organizer of its withdrawal or reduction
in written form. The day when the Organizer receives the Exhibitor's written
notification shall be considered as notification date.
6. Construction and decoration of stands
Exhibition space is provided to the Exhibitor for constructing a stand
and placing equipment thereon for the period of the Exhibition mentioned
in the Contract. The Exhibitor may construct stands and temporary structures
by own efforts both on indoor and outdoor areas.
Exhibitors who ordered only space shall provide design, decoration and
construction of their stands by themselves. In this case the exhibitor
shall, not later than 30 days before the exhibition build-up, provide
the Organizer with a full set of technical documents (in two copies) for
approval. The Organizer shall consider and approve the design within one
week or inform the Exhibitor of required changes which shall be effected
by the Exhibitor. Any changes in the approved designs shall be allowed
only with the Organizer's consent in writing.
In case you order a shell scheme, you will be provided with a shell assembled
of wall panels and equipped as stated in the Application Form and the
Exhibitor Manual.
All temporary structures and stands shall be placed within the area provided
to the Exhibitor. Gangways for visitors (not less than 3m wide) must be
free. If stands are constructed along the walls of the exhibition hall
a 1m passage must be left for fire safety reasons.
During the whole Exhibition the Exhibitor shall comply with the exhibition
rules and regulations. Exhibitors who failed to register on-site during
the first day of the exhibition before 12.00 shall be considered non-arrived.
The Organizer reserves the right to let exhibition space of such exhibitors
to other exhibitors or to use it for its own purposes.
During the whole exhibition the Exhibitor shall provide visitors with
conditions necessary for review of its exhibits. Stand decoration as well
as the content of posters, texts, inscriptions shall conform to the requirements
of the exhibition topics, aesthetics and comply with the Russian Law on
Advertising.
7. Rules of work at the Exhibition
- Before the completing of dismantling, Exhibitors check mutual settlements
with the Exhibition Management office and return all the equipment and
fitments in sound condition or compensate their full price in case of
damage. Until all financial procedures are completed, removal of the
exhibits and equipment from the territory of the exhibition is prohibited.
- Entrance in the pavilion during the work of the exhibition is allowed
from 9 a.m. with the participants' badges. To enter the territory of
the exhibition complex on a car, an exhibitor must get a payable pass
at the Service-bureau in the pavilion 4.
- The Exhibition is open for the visitors with invitations and tickets
from March 9 through March 11 from 10 a.m. to 5.30 p.m., March 12 from
10 a.m. to 3.30 p.m. ž Commercial activity during the exhibition is
carried out in accordance with the acting legislation. If a company
not accredited as an exhibitor carries out a commercial activity, the
Exhibitor's activity in this case is terminated immediately. Money in
this case is not returned.
- Cleaning of the stand is carried out by the Exhibitors or ordered
at the Organizer's office at the expense of the Exhibitor.
- During the Exhibition the Organizer provides for the general security
of the territory (pass control, public order at the territory of the
exhibition). The Organizer is not responsible for the exhibits and other
goods of the Exhibitor during the working hours of the exhibition. The
Exhibitor may complete a contract with a special security company.
- The rental ground may be used exclusively in compliance with the goals
of the exhibitions.
8. License and certification
Exhibitors whose activities are subject to obligatory licensing are recommended
to have the corresponding license or its copy. If a product demonstrated
at a stand us subject to obligatory certification it is recommended:
- to bring the certificate or its copy
- to place information: "subject to obligatory certification".
In case of presenting to the Organizer the promotional information about
the Exhibitor and/or its product for the publishing in the official catalogue
and/or for advertising campaign within the Exhibition, the Exhibitor,
whose activity is subject to obligatory licensing, shall provide the Organizer
with a valid copy of the license or a valid copy of a product certificate
or indicate: "subject to obligatory certification".
The Exhibitor bears responsibility for the contents and reliability of
the information promotional materials hand over to the Organizer by an
Exhibitor, for conformity of the information promotional materials to
the requirements to the Russian Federation Law on Advertising.
9. Security
The Organizer implements general security of the Exhibition territory
(to secure pass mode in day and night time and keep the public order on
exhibition territory within business hours). The security service guard
does not bear any responsibility within business hours for safety, loss
or damage of exhibits and other assets belonging to Exhibitor, their agents
or persons working for an Exhibitor or invited by them.
10. Fire and technical safety, quarantine and sanitary rules and regulations
Exhibitors shall comply with the following requirements on fire and
technical safety:
Smoking is allowed only in specially designated and equipped areas.
When operating electrical appliances and equipment it is prohibited to:
- use damaged sockets, switches and other electrical equipment;
- in case of some failure of electrical equipment it is strongly prohibited
to mend it by own efforts without an appointed electrician;
- to wrap lighting equipment with paper, fabric and other flammable
materials as well as to use them with removed caps;
- to leave without control plugged electric heating appliances, TV sets,
radios, etc.;
- to use non-standard electric heating appliances, fuses or other non-standard
(self-made) equipment destined for protection against short-circuit
It is prohibited to obstruct fire passages, passages leading to fire
taps and power switchboards with boxes and other containers left after
placing exhibits at stands.
All events of special character, such, as lectures, demonstrations of
films, distribution of the promotional materials out side of the Exhibitor
stand, sound and musical support, the Exhibitor should previously coordinate
with the Organizer.
It is absolutely forbidden to:
- Use nails or glue in the decoration of the stand to avoid damage of
the wall panels.
- Smoke, use open fire or unsound electrical devices, use highly inflammable
and acrid liquids, to cumber stand and passages with empty tare
- Carry out advertising and commercial activity for the companies not
accredited at the Exhibition.
11. Cancellation or postponement of the Exhibition
In the event the Exhibition dates are changed or the Exhibition
is cancelled because of circumstances beyond the Organizer's control,
RESTEC™ Exhibition Company shall notify Exhibitors of it in writing
within 3 days after the occurrence of such circumstances in accordance
with the Contract.
12. Property of the Organizer
In case of damage or loss of the exhibition equipment and/or of a
property given by the Organizer, the Exhibitor shall compensate their
market cost.
Space
Application Form (40Kb .doc)
Ms.Olga Mugatina
Ph.: +7 812 320 63 63 (ext. 7265), Fax: +7 812 303 88 66
Email: techsales@restec.ru
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